I wonder how many engagements come as a result of Valentine’s Day this year….
For all involved this is a period of enjoyment. It’s a time to plan that perfect wedding you’ve dreamed about for as long as you can remember

For a wedding planner this can be a frantic period….

The perfect wedding could involve even the tiniest of details that will make all the difference on the big day. When all is said and done, it is the bride and groom’s day and it should be perfect.

wedding flowers

Bearing in mind that things are going to get very busy for wedding/event planners over the next few months it makes me wonder how many of them run their business solo… How many are new start-up businesses that are striving to make the event they’re in charge of the best it can be and enjoyed by all attending.
How many of them are also at risk of burnout by trying to take on a whole lot more than they can handle….

For small businesses there is a chance that they want to take on all the work that comes their way and then they could end up struggling to maintain a healthy balance, causing unnecessary stress. For most, taking on a member of staff to help out is something that isn’t yet an option. Others may have taken the leap and hired some help.

Help can come in many guises

In some cases it could be a collaboration or joining of two or more event planning businesses to ease the pressure and enable more work being taken on. For others it could be that they hire a team of administrators and finance staff to deal with the back office tasks.
For new/small businesses these options can seem a long way off.

It’s becoming increasingly popular in Southern England for businesses to take on a Virtual Assistant to help with administrative tasks, such as invoicing, purchase orders, chasing suppliers and payments or even just maintaining the filing system. Some that are specialised in IT can help with maintaining the website as well, ensuring blogs and details are kept up to date. By outsourcing these kinds of tasks they’re eliminating some of the costs involved with hiring a permanent member of staff.

Yes, you may be paying what may seem like a high hourly rate, when you put the rate into context it’s probably actually saving you money.
You’re not paying a pension, you’re not paying holiday pay, maternity pay, sick pay, you’re also not paying the taxes or NI contributions and you’re not paying for office equipment, heating etc – all these costs are paid for by the Virtual Assistant themselves.

wedding cupcakes

A Virtual Assistant can be an invaluable asset to your business. They can help you look at the processes and procedures you have in place and help improve them. By letting go of some of those tasks that have to be done, but don’t necessarily need to be done by you, you are allowing yourself more time to focus on the things that really do need your attention.

Below we have an example of how an assistant has been key to running an event planning business:

“I have a Bournemouth based event planning company and there is so much going on that an assistant is invaluable.

Their main job is to keep on top of our cloud accounting system. They also take bookings for public events we organise and ensure we have all the right paperwork from exhibitors, such as insurance certificates and risk assessments.

Knowing that someone is managing these tasks means that I can focus on the bigger picture of the business.”

Sam Savage
South Coast Events

This is just one example of some of the tasks a VA can do for you, the possibilities are pretty much endless.

holding hands wedding rings

Give yourself one more task – for one week, write down all the admin tasks that you do in your business and put how long it takes you to do each task. Then at the end of the week total up how many hours you’ve spent on these tasks and look at how that time could have been used better for your business.
If you quantify that time with a cost you will more than likely find that if you hired someone to do ad-hoc, weekly or even monthly admin tasks for you, then your business is profiting in other ways as a result.

We all want our businesses to do well bringing in plenty of revenue and future business.
By working with a virtual assistant this is something that could happen sooner rather than later. Think of us as your freelance, work from home assistant.

If you are a new start-up event planning business, take a look at our sample website layout for a wedding planner – this can be modified to any event planning business as can all of our layouts.
You can find them here

If you are thinking about getting some help with administrative tasks, or passing on some of the tasks that don’t really need your attention, then take a look at our VA services – here we list the kinds of tasks we can help you with. We are happy to chat and tailor the services to your needs also.

All our pricing can be found here

We hope you have found this post informative and we wish you a very busy season ahead..

wedding hands heart shape

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